Minutes--Clark Booster Meeting
September 9, 2003 

I.                    Welcome/ Introductions

a.       Meeting started at 7:00 PM with slide show from End of Year Concert 2003.

b.      Opening comments from the President of Boosters.  Mr. Kuentz introduced District Fine Arts Director Mr. Miculka, Assistant Principal Mr. McAdams and Band Staff Mr. Tellas & Mr. Stimkey. 

II.                 Minutes will be posted on band website, band hall.  Printed copies will be available at the next meeting. 

III.               Treasurers Report:  Presented with Budget Proposal 

IV.              Directors Comments: 

a.       9/12--Pep Rally 7:30AM call time/students will wear theme shirt/No Victoria game

b.      Community service event right after pep rally will assist Clarke America with their United Way Campaign Kick Off.  Full band will travel by buses and will be back on campus around 11 AM.

c.       9/18--PTA Greenback Nights 7 pm.  No after school practice.  A1 will play, 6:30 pm call time, perform at 6:30 pm, dismissed at 7pm.

d.      Already in the 4^th week of school.  Only 7 weeks left.  Please watch your speed in the parking lot when you drop you kids off at 6:45 am it is still dark. 

V.                 Committee Reports: 

a.       Concessions: “Not only $4 an hr toward your child’s band fund but you get the opportunity to meet people and have fun.  Football, volleyball games available to sign up for after the meeting.”

b.      Parents—Booster shirts are available for $21 for shirts without name, $26 with name.

c.       Band Directory ads due 9/12 – “students ads are always fun, businesses are welcomed.”

d.      Please fill out Parent Volunteer Form reporting volunteer hours.  Examples of reportable hours:  Phone calls, making copies, computer work, chaperoning, uniform fitting etc count as hours you spent volunteering. 

VI.              By-Laws – proposed revision are ready and will be on the web site.  Voting will be at next Booster Meeting. 

VII.            Budget Presentation

a.       See Proposed Budget.

b.      Mr. Kuentz stated that the budget was developed based on his recommendations.

c.       2002-03 Fundraising efforts by band show only 48% of students were participating, hence the new program was developed to encourage more student participation.

d.      $75 deposit due 9/15 for dues, NISD dry cleaning and theme shirt. 

e.       There is a $210 goal for each student to either fundraise or pay directly to their account.  Fundraising opportunities include cookie dough, catalog sales, wash tub, scrip, candy, concessions. 

VIII.         Discussion/Vote 

Comments/Answers 

a.       Appreciation expressed for offering an alternative of paying the amount rather than fundraising

b.      Student’s left over trip money from last year rolls over to this years account.

c.       Breakdown of clinicians: $2000 Drum; $12,200 Wind; $1000 Special Clinicians; $17,500 Guard Instructor.

d.      See Cindy to sign up for Concessions.

e.       Gus Belitzer has student account information.

f.        Mr. Kuentz gave thanks and introduced band officers, drum majors, and guard officers.

g.       “If you have 2 children the goal is $400 total.  If you have no office to fundraise and 4 other band kids in your cul de sac what can you do?  Others will help and no one will be left out or asked to leave.  Scrip maybe a good choice for raising funds.  Getting involved in other areas would be appreciated.”

h.       We will be changing to new Scrip Co. where HEB will give 3% and it is a 2 day return on your order.  Oct 1^st is the next due date.  You can drop in Booster box, mail to Elaine or take it to her home.  No late orders will be taken.

i.         After your first $65, your donations could be tax deductible.  Please check with your accountant.

j.        All checks are to be made out to Clark Band Boosters.

k.      USAA has a donation matching program for education.  Many large companies will do a match donation.

l.         $40 a month donations can be broken up anyway you want.  But please don’t wait until February to reach your goal.  Band has on going expenses and the fall is when most bills need to be paid.

m.     The Band is one group consisting of guard, percussion, wind and brass. When we say Band this includes all these groups.

n.       When you work Concessions, Chaperone or work with Pit please wear your Pep Rally shirt (new or old) and have a Criminal Background Check done through the District.  If you had one done at the Elementary or Middle School you do not need another.  This must be resubmitted each year.

o.      A motion was made to accept Budget.  A Second to the motion was made and a voice vote was taken.  The budget for 2003-04 was approved unanimously. 

IX.              Meeting Adjourned at 8:15 pm 

X.                 Next Meeting: October 16, 2003 7:00 PM.