1)  Becky Plemons called the meeting to order at 7:00 PM.

2)  Adoption of minutes from previous meeting: Minutes from last Booster Meeting have been on the web page and posted in band hall.  Motion and second were made and the minutes were approved as published.

3)  Reports of Board and standing committees

a)   Treasurer’s report was made by Gus B.  He reported an account balance of $26,205.05

b)   Band Directors' report by Mr. Kuentz:  “Thanks to all parents for all they do.  It is appreciated.  UIL is this Saturday the 18^th.  Performance is at 3 pm, call time is 10:30 am.  Lunch will be provided by the Boosters.  Clark is the last band to perform of the 1^st block of 5A bands.  We will wait for our rating and then return to school should be around 5 pm.  We have been to Drums Along the Medina, Pre UIL & Harlandale Marching Contest.  We received Outstanding Guard and Woodwinds at Harlandale.  Saturday is a combination of all these efforts. The kids should be very proud of all their hard work. The schedule will be different after this Saturday.  NO more after school practices will occur.  Nov. 6 is Region Orchestra Try outs for Wind & Percussion at SW High School.  Times to be announced.  Dec. 12 & 13 are Region Band Try outs.  Region Jazz Try outs have already occurred and Mike H. and Josh M. made 2^nd and 3^rd chair trombone. Next game is Fri, Oct 24^th, Sat. Nov. 1^st and Sat. Nov. 8^th.”

c)  Membership report by Mary L.:  We currently have 126 booster members and approximately 51 who have a balance of $75 or less.

d)  Directory report by Mary L.:  will be taking to NISD press tomorrow.  Usually takes 1 week or more to be ready. 

e)  Spirit report by Debbie K.: UIL decorations are set for Sat. 7:30 am. All sections have been notified and instructions have been given.  We will do balloons, the balloon arch, and buy cake.  We also need air compressors & ladders.  Bring you own tape, scissors, hole punchers etc.  Note the lockers are different this year. Orders will be taken for UIL patches on Sat. They are $3. 

f)  Scrips report by Elaine H.:  We have switched over to a new scrip center (Great Lakes) and all seems to be going very well.  The October order was placed on a Thursday, and the order was ready on Friday.  Except for the problem with HEB cards not be activated, everything else was good.  The HEB issue was resolved.  The center has a limited supply of $50 Bath and Body gift cards for a 21% profit.

g)  Web site report by Ramona T.:  Wants web page to be informative and to fill in the void of information.  Posts results, rehearsals, fundraisers, photo albums etc.  Please let her know if anything else needs to be posted.

h)  Fundraiser report by Gloria C.:  105 participated in the cookie dough fundraiser.  $12,190.00 was collected and the top seller received $192 in their band acct. Catalog sale begins October 24^th and will run through November 7^th.  Any merchandise sold by students will receive 50% into bank bucks account.  This catalog also includes magazines.  Magazines sold are 40%.  Possibly delivery for catalog fundraiser merchandise is December 9^th.  The Guard will be holding an additional fundraiser to defray the cost of the costumes for this fall show.  The will be taking order for wash tub tickets.  The orders will be taken from Nov. 10^th to Dec. 1^st.  Possible delivery is Dec. 5^th.  The money raised will not go into any students band account but will go to subsidize the costumes. 

4)  Adoption of changes to by-laws presented by Tom C.: The bylaw changes will be presented in a consent agenda.  Bylaws will be voted on in mass if any one has an objection the by law would be excluded from the vote and addressed separately. We proceeded in the reading of each bylaw and the change that was proposed.

a)  Description of proposed by-law changes

i)  Article II - Membership and Dues Section B

(1) delete the phrase, ‘on or before the last business meeting of the current year’

(2) Will now read, ‘Any change in dues for the subsequent year shall be recommended by the Executive Board and approved by the general membership’

ii)  Article III – Officers – First Vice President

(1) Change the phrase, ‘The Ways and Means Committee’ to ‘fundraising’.

(2)   Will now read, ‘The First Vice President shall assume the duties of the President in the President's absence and shall be responsible for the activities of fundraising.

iii)  Article III – Officers – Treasurer

(1) Change the phrase, ‘any two of the four authorized signatures‘ in the countersigning of checks to read, ‘any of the three authorized signatures which are the President, 1^st Vice-President, and the Secretary’

(2) Will now read, ‘The Treasurer shall have custody of all Band Booster funds and shall pay all bona fide debts by checks countersigned by any of the three authorized signatures which are the President, 1^st Vice-President, and the Secretary.

iv)  Article 5 – Committees – Section A

(1) Change the description of standing committees from, ‘ Membership/spirit, Hospitality, Publicity, Telephone, and Trip Fund’ to, ‘Membership, Spirit, Telephone, Uniforms, Chaperones, Publicity/Web master, Band Banquet, Spaghetti Dinner, Funday Sunday, Directory, Pit Crew and Scrip’

(2) Will now read, ‘The following standing committees shall be appointed: Membership, Spirit, Telephone, Uniforms, Chaperones, Publicity/Web master, Band Banquet, Spaghetti Dinner, Funday Sunday, Directory, Pit Crew and Scrip.

v)      Article 5 – Committees – Section D

(1) Recommendation to delete section D, ‘committee business shall be conducted by a majority vote of committee members present after having been duly notified of the committee meeting.

(2) Removes all references to notification or committee meeting process.

vi)    Article VII – Financial – Section A

(1) Change the phrase, ‘expenditure expected to exceed $300’ to ‘non-budgeted expenditure expected to exceed $300’.

(2) Will now read, ‘Any non-budgeted expenditure expected to exceed $300.00 shall first be presented at a regular or special meeting for approval by the general membership prior to being obligated.’

vii)  Article VII – Financial – Section B

(1) Change the phrase, ‘of four signatories. Signatories shall include the President, 1^st Vice President, and Principal of Clark High School’ to ‘signatories, one being the Treasurer and the other consisting of the President, 1^st Vice President, and Secretary’

(2) Will now read, ‘All checks will be signed by two of four signatories, one being the Treasurer and the other consisting of the President, 1^st Vice President, and Secretary’

viii) Article VII – Financial – Section C

(1) Change the phrase, ‘ and the Principal of Clark High School’ to ‘A written report will be given to the Director who will take it to an independent auditor.  A final, written report will be submitted to the Principal of Clark High School’.  As a modification to this change - not material to the by-law - correct the date from June 31 to June 30.

(2) Will now read, ‘The Audit Committee shall consist of the out-going President, in-coming President, out-going Treasurer, and the in-coming Treasurer. A written report will be given to the Director who will take it to an independent auditor.  A final, written report will be submitted to the Principal of Clark High School’

b)  Discussion of adoption process – separately or together

c)  Call for questions on adoption process

d)  Vote: An explanation of was asked to be given about Article V, Section D. Mike H. moved to accept the bylaw changes as written and read.  There was a second, no discussion, a voice vote taken and the motion was passed.

5)  Mr. Schmidt was introduced and thanked all the parents for their support.  He announced the graduation date: Thursday, May 27, 2004 8 pm at the Alamo Dome.

6)  Upcoming events discussion:  Next Booster Meeting – Nov. 11, 2003 7 pm; Funday Sunday Meeting – Nov. 18, 2003 7 pm; Faculty/Parent Breakfast Dec. 9, 2003 8 am; Holiday Concert/PTA Meeting Dec. 9, 2003 7 pm.  Keep up with the Volunteer Hours.  $75 for Band Bucks Account was due Sept. 15^th.  This coveres theme shirt, dry cleaning, booster dues & pizza for Gucci Bowl.  If not received by the time directories come out, a directory will not be distributed to the family. 

7)  New business:  Concessions sign up for Basketball games will be coming soon.  Lost and Found area will be cleaned out and donated to Goodwill in a couple of weeks.   Please donate marching shoes for next year.  Stay informed!

8)  Motion, second and approval to adjourn – 8:05 PM