Clark Band Boosters General Meeting Minutes
Tuesday, November 9, 2004 

1.  Meeting called to order at 7:03 p.m.

2.  Minutes from September 14, 2004 Band Booster general meeting were approved. Motion by Mary Werner, second by Marcia Stipek.

3.  Report from the band directors – Mr. Kuentz and Mr. Telles

a.  Mr. McMahon, one of Clark’s administrators, attended this meeting. Appreciation for his attendance was expressed. He enjoyed last week’s halftime show.

b.  Marching season is coming to a close. The halftime show at remaining football games will be limited. 

c.  Region Jazz and Choir Clinics and Concerts are this weekend (November 13). Clark students will be participating

d.  Clark currently has 8 to 10 kids that do not have passing grades and are therefore ineligible to participate in marching band.

e.  The football game on Saturday, November 13 is in Corpus Christi.  The current plan calls for the students and chaperones to leave the school at 8:30 am on school buses, arrive in Corpus Christi in time to eat, and change into uniforms for 2 pm game. After the game, the students will change out of uniform, eat, load up the buses and head back to school. We still are trying to locate available charter buses for the trip. We anticipate that the football team will win and the next game will probably be against Smithson Valley next weekend. A coin toss will occur by Sunday. We have a responsibility as a band to attend the play off games. 

f.   NISD will be making changes to the high schools’ schedules next year.  They will probably eliminate block schedules.  This is being done for financial reasons.  There is some concern about continued funding for the fine arts programs.  Please become an advocate. Go online to the website goarts.org and sign in to have the Texas Legislature fund fine arts programs in the public schools.

4.  Report from the Band Booster President – Becky Plemons

a.  Thank you to the Hospitality Committee for the refreshments tonight and for the food for the students on the trip to the Del Rio football game.

b.  Thank you to the spirit committee and Tammy Nicholson for organizing decorating the band halls for the students the day of their UIL marching competition and for spirit bags given to students after the football games. 

c.  Thank you to the Clark Athletic Boosters for the “Black Out” shirts that they provided to each band student. This was done to unite all the different groups on campus. 

d.  A John Jay High School band student committed suicide last weekend. We have a card from parents and students that was sent to them. 

e.  UIL and Area marching competition patches are in and were given to the students after the Warren football game.  Some have not picked them up check.  If you know your student did not get them, Becky Plemons had them available after the meeting.

5.  Report from the First Vice President for Fundraising – Mary Lee

a.  The pie and coffee/beverage fundraiser has ended. Pie sales totaled $4,397 pies and coffee/beverage sales totaled an additional $2,225. Total sales were $6,622 and profits that went into student accounts were $2871.30. 51 students participated in this fundraiser. Delivery will be Wednesday, November 17^th from 3:00 pm to 6:30 pm. 

b.  The next fundraiser begins January 28, 2004. We have not yet decided on what type of fundraiser to do. 

c.  We are considering hosting a 5K Run/Walk in the spring as another fundraiser.

6.  Report from the Second Vice President for Concessions – Gloria Chavez

a.  Sign up sheets are available for basketball games on November 16, November 30, December 10, December 30, January 19 and February 8.

7.  Report from Gus Belitzer – Treasurer

a.  A financial overview was presented through October 31, 2004.  Current cash balance is $34,052.74 with revenue of $25,392 and expenses of $25,103.64.

b.  Washington, DC trip payment of $125 is due Friday, November 12.

c.  The next Band Bucks payment of $75 ($50 for families with more than one student in the band) is due December 1.

8.  Report from the Corporate Liaison – Jim Bray

a.  The shed that will be used to house the band’s large trailer has been ordered from a local company.  The cost for the materials was around $7,000.  Enough funds are available for the purchase.  Once the shed materials are here, we will determine the best way to get the construction finished.  Funds are not budgeted for this additional construction cost.

9.  Standing committee reports

a.  Membership:  Karen Leach (Chair)

·  Please call Karen Leach with any changes of address, phone numbers, etc.

·  Committee members can contact Karen for an updated student roster if needed.

b.  Hospitality – Cindy Castro (Chair)

·    The annual Clark band holiday concert will be December 7, 2004 at 7:00 pm.  There will be a guest conductor when the band performs Sleigh Ride.  Refreshments will be served after the concert

·    The holiday breakfast will be that morning and parents and Clark faculty are invited to attend. The band will practice their music for that evening and the band boosters will serve breakfast. This event starts at 7:30 am. About 400 people attended last year.

c.  Uniforms - Sue Patton (Chair)

·    A thank you note $100 gift card from Home Depot was sent to Mr. Kuentz’s father in appreciation for making the new uniform racks.  We have already received a note from him that was available to see at the meeting.

·    Currently, students are being fit for their concert season uniform.  Please call Sue Patton if you can help.

d.  Publicity/Web Master – Jim Lee (Chair)

·    The Clark band is working to reach out to the middle school students to encourage them to join the marching and concert high school bands.  We will make a presentation at their holiday concerts.  The Rawlinson Middle School concert is December 6, 2004 and the Hobby Middle School concerts are December 13 and 14, 2004.  In addition to the presentation, Joe Fohn and Gary Warren will share a little bit about there experience in band as first time parents. 

·    Letters of congratulations are being sent to middle school students who made Region Band last weekend.

·    Please send photos from various band events to the Cougar Band website.

e.  Spaghetti Dinner – Karen Hickman (Chair)

·    The annual Spaghetti Dinner fundraiser will be held on February 22, 2005 in the Clark cafeteria.

·    Letters have already been sent out to solicit donations for this event. The spaghetti dinner committee has also already contacted four caterers to get pricing and menu information. They have not yet made a decision on which one to use. The Rawlinson Middle School jazz band, all three Clark concert bands (A1, A2, and A3) and the Clark Jazz Band will perform.

f.  Funday Sunday – Becky Plemons (Chair)

·    Funday Sunday will be held April 17, 2005 at the Leon Springs Dance Hall from 1:00 to 5:00 pm.

·    Sign up tonight to help with the Silent Auction by contacting businesses or donating items (Questions?  Call Ramona Teter Lonas at 696-2393.)

·    Committee meeting tonight immediately after the booster meeting.

g.  Scrip – Elaine Hutzler (Chair)

·    Next orders due December 1 and January 4

·    If you haven’t picked up your November order, please do so as soon as possible

·    Check the website regularly for changes in merchants and merchant percentages.

10.  Upcoming events

a.  Tuesday, November 9, All Region Orchestra auditions at Jay High School

b.  Friday, November 12, Washington DC trip payment due ($125)

c.  Saturday, November 13, Clark vs. Corpus Christi Moody football game at Buccaneer Stadium in Corpus

·  Lunch will be prepared by Subway and dinner by Pizza Hut. Meals will be paid for by the school and the band boosters.

d.  Tuesday, November 30 at 6:30 pm, Band Booster Board Meeting in the band hall

e.  Tuesday, December 7 at 7:30 am, Faculty/Parent Breakfast and Holiday Concert in the auditorium

f.   Tuesday, December 7 at 7:00 pm, Holiday Concert in the auditorium

·  No Band Booster general meeting;  handouts will be provided

·  Rosanne Fohn is working to have CD’s made of the concert

g.   Friday, December 10, Washington DC trip payment due ($125)

h.   Saturday, December 11, All Region Band auditions

i.    Thursday, January 6, 2005 at 6:30 pm, Band Booster Board Meeting in the band hall

j.    Friday, January 7, Washington DC trip payment due ($125)

k.   Tuesday, January 11 at 7:00 pm, Band Booster general meeting in the band hall

11.  New Business

a.  Band student and Band Booster alumni are being invited to the Holiday Concert   December 7.

b.  Texas Music Educators Association launches www.GoArts.org to build support for fine arts funding.

     c.  Executive Board is looking to purchase a “Cougar Band” sign and a new parade banner.

     d.  Executive Board is hoping to have additional articles of clothing for band boosters to purchase in the fall (jackets, long-sleeved shirts, caps, etc.)

12.  Move to adjourn at 8:15 pm.