Below is a summary of the primary responsibilities of each of the Tom C. Clark Band Boosters standing committees. This is not an exhaustive list of responsibilities, as other functions may be necessary throughout the year. 

Note: When the term “Band” is used, it refers to the Clark Cougar Band program, to include both instrumentalists and color guard members.

Responsibilities Common to All Standing Committees:

• Submit a year-end report to the Band Boosters Board by May 31, 2006, summarizing committee activities for the 2007-2008 school year. The report should also highlight any successes, lessons learned, and/or opportunities for improvement experienced or observed during the year. Reports are to be submitted by committee chairs.
   

• Keep the Web Site Committee up-to-date with information regarding committee functions and events to ensure timely communication to band students and families.

Membership/Directory Committee - Actively promotes and encourages membership in Band program and Band Boosters organization throughout the year. Coordinates and manages production and distribution of band/parent membership directory.

• Coordinates volunteers to ensure first aid station is staffed for each after-school practice.

• Ensures that sufficient first aid supplies are available in the medical supplies bag.

• Sets up and dismantles first aid station at each after-school practice.

• Ensures station is equipped with medical supplies bag, notebook of medical release forms, and water at each practice.

• Designs, orders and sells CDs - audio of concerts and photo album.

• Coordinates professional audio recording of band concerts when requested by band directors.

• Facilitates delivery of CDs to parents and students.

Spirit Committee - Promotes spirit and enthusiasm among band students and Band Boosters organization.

• Designs, orders and sells Band Boosters custom shirts to booster members.

• Orders and sells spirit items at meetings, games and other events as appropriate.

• Arranges for and provides spirit bags to students before designated events.

• Decorates band hall and guard hall as appropriate for UIL Marching Contest, UIL Concert & Sightreading Contest, Winter Guard contests, and other events.

Concessions Hospitality Committee - Coordinates concession sales for band-related activities hosted by Clark High School, such as middle school UIL contests and DC Festivals.

• Plans and coordinates concession sales during middle schools’ UIL Concert and Sightreading Contest., DC Festivals, Winter Guard contests and other activities.

• Purchases food and drinks for sale at these events.

• Coordinates volunteers to work at these events.

• Ensures serving of food and/or drink is in accordance with Texas Public School Nutrition Policy (effective 8/1/2004), when required.

Marching Uniforms Committee - Manages distribution and maintenance of band marching uniforms and related accessories.

• Conducts fittings and assigns uniforms to all participating students.

• Maintains up-to-date records of uniforms by size, number, student, etc.

• Maintains an emergency supply of shirts, shorts, socks, shoes, etc.

• Distributes and collects uniforms before and after events.

• Helps students when dressing for an event, as needed.

• Ensures all necessary performance and uniform accessories (plumes, baldrics, podium skirt, rain ponchos, etc.) are loaded onto trailer before traveling.

• Prepares uniforms for dry cleaning.

• Sorts and stores uniforms after dry cleaning.

• Ensures uniform rooms are properly maintained.

Chaperones Committee - Coordinates and manages adult (parent/guardian) supervision of students during off-campus band activities.

• Schedules chaperones for activities or events as necessary.

• Informs all chaperones regarding rules and procedures to be followed.

• Provides chaperones with name tags and student lists.

• Coordinates schedules and routes with directors and bus drivers.

• Displays visible identification (bus number) on each bus.

• Maintains up-to-date medical records and release forms for all students.

• Maintains first aid supplies/bag, and provides first aid to students as needed.

• Prepares water coolers and loads them onto trailer before traveling.

• Ensures students, directors and crew are provided with water, snacks, etc., as needed.

• Loads plumes, baldrics and any other necessary uniform accessories onto trailer and distributes and collects these items before and after performances.

• Ensures all volunteers have submitted Criminal History Authorization forms and have been cleared by NISD.

Publicity/Web Site Committee - Publicizes activities, achievements and other Band-related information via the Band Web site and other media as appropriate.

• Pursues media opportunities to promote awareness of the Band program in the local community.

• Plans and coordinates initiatives to promote the Clark Band and continued music study to local middle school band students.

• Reports Band student achievements to NISD.

• Provides ongoing, timely communication of Band and Band Boosters information and visuals on the Band Web site.

• Manages technical maintenance of the Band Web site.

• Prepares responses or coordinates responses to signed emails sent to the Band Web site.

• Prepares and sends mass communication emails to Band families when requested by Band Boosters Board member(s).

Band Banquet Committee - Plans, coordinates and manages production of annual band banquet for Clark Band students.

• Schedules and confirms event date with directors, Band Boosters Board and school administration.

• Reserves event location and obtains signed contract from provider.

• Plans and coordinates theme, menu, decorations, program, and favors.

• Coordinates collection of senior photos and bequeaths for senior tributes.

• Designs and prints invitations and programs.

• Invites appropriate honored guests, as requested by directors, Band Booster Board or school administration.

• Produces and sells tickets.

• Assists with junior class skits if needed.

• Coordinates production of slide show, provides screen and arranges for set-up of all required audio-visual equipment.

• Secures photographer and DJ and obtains signed contracts.

• Produces ribbons and other awards following student elections.

• Contacts Chaperones Committee chair to arrange for parent supervision of the event.

• Reimburses ticket cost to attending seniors.

Spaghetti Dinner Committee - Plans, coordinates and manages annual spaghetti dinner fundraising event held in Clark High School cafeteria.

• Schedules and confirms event date with directors, Band Boosters Board, school administration and cafeteria manager.

• Coordinates with cafeteria manager regarding use of kitchen.

• Secures caterer and set-up.

• Secures needed supplies and beverages through purchase and/or donations.

• Ensures that the event is publicized to the school, faculty and feeder middle schools.

• Obtains signed contracts.

• Plans and coordinates cafeteria set-up requirements, decorations, bake sale, and entertainment.

• Produces and distributes tickets to students, and manages ticket sales.

• Schedules and coordinates volunteers for set-up, serving and clean-up.

Fiesta “Funday Sunday” Committee - Plans, coordinates and manages annual fundraising festival, an official Fiesta event held during Fiesta week.

• Schedules and confirms event date with directors, Band Boosters Board and school administration.

• Reserves event location and obtains signed contract from provider.

• Registers with the Fiesta Commission and attends Fiesta Commission meetings.

• Designs, orders and coordinates sales of commemorative pins through Band Boosters and the official Fiesta Store.

• Secures caterer and obtains signed contract.

• Plans and coordinates parade, booths, games, silent auction and entertainment.

• Schedules volunteers and coordinates volunteer work assignments.

• Provides event security.

• Provides a first aid station and attendant(s).

• Produces and distributes meal tickets, and manages ticket sales.

• Publicizes the event.

Senior Gifts and Recognition Committee - Plans and coordinates events for the current graduating senior class.

• Makes small mums to honor seniors at designated Clark football game.

• Organizes bequeaths and individual collage of pictures for each senior for the Band Banquet.

• Organizes and arranges for senior pillows to be made and presented to seniors and end-of-year concert.

• Mails out scholarship applications and senior questionnaires.

• Collects scholarship applications, arranges for judges and prepares certificates to present to scholarship winners at end-of-year concert.